What do you think of when you hear the word “agility”? Flat hierarchies? Fun at work? Or perhaps those little yellow sticky notes? These striking notes have become the visual symbol for agility in companies. They stand for ideas and flexibility. And they’re great for adding a special charm to our presentations.
Get the Stick-its
Download the free package of cut-out sticky notes from PRESENTAILOR. The package includes a set of Stick-its in different colors and shades. Not your favorite color included? Just use PowerPoint’s image editing features and adjust the color to your liking.
Just written notes alone won’t make your audience wonder. It’s important to use the notes for what they are intended. Imagine we are in front of a board of an agile team meeting. We move our head, move closer to certain notes, or pick up individual ones again to refer to them. We can simulate this digitally — both in Prezi and PowerPoint!
… in Prezi.
Prezi is predestined for virtual camera movements. We first place all stick-its on the workspace, label them, and then use our zoom areas to zoom in on our notes with the Prezi camera. To make our presentation even more appealing, we can of course give our stick-its a background. You are the best judge of which background is the best thematic fit for your presentation. Use the Prezi image search for a royalty-free image search.
… in PowerPoint.
In PowerPoint, camera movements work a little differently. We have two options available.
With a morph transition between two slides we can create automated transformations of slide elements. So we can create an initial slide where all notes including labels are present, then duplicate them and zoom in on the target note in the new slide. This would allow us to simulate a zoom effect. However, you run into a number of complications with this method in this particular setting. Text boxes do not zoom easily in combination with graphics. The position of the text boxes may shift. Also, we have to apply this magnification to all notes and move them outside the visible slide area of the new slide, and so on and so forth. Morphing is great for many scenarios, just unfortunately less so for this particular case.
Instead of a morph transition, I recommend using “slide zooms”. To do this, we create a slide in which the note already has its zoomed-in size. Then we set a new slide in front of these individual zoom slides. On this slide we go to “Zoom” in the “Insert” tab and then click on “Slide zoom”. Now we select all the slides we want to zoom in on and click on “Insert”. To counteract the resulting chaos, we now need to arrange the slides a bit on our slide. When we start the presentation, we zoom in on each of the preview slides one by one. The frame of each zoom preview can be edited, just like all other objects in PowerPoint.
We can make the background of the zoom slides transparent by selecting the zoom preview and clicking on “Zoom background” in the “Zoom” tab (far right). We have to apply this process for each stick-it. This way, the background of our overview will remain later. However, this method has one catch. When zooming, PowerPoint retains the pixel resolution of the initial slide of all “non-zoom” elements. This makes the background image and surrounding slides appear somewhat pixelated.
Also, our graphic elements of the zoom slides must be within the visible area. Otherwise, they will be cut off unattractively in the preview as well.
You can limit the negative effects somewhat with a few tricks. Maybe that would be something for a future post.
With both Prezi and PowerPoint, it is possible to create a presentation entirely in the spirit of agility. While Prezi shines here with simplicity, PowerPoint ends up offering more creative options for the tech-savvy among us. Which tool would I recommend? Unfortunately, I don’t know you well enough for that 😉 Contact me to find out or best try both ways once.
Have fun with it!