Privacy Policy

This privacy policy explains what personal data we collect, how we use it, what rights you have in relation to your data and how you can exercise these rights. Please read this statement carefully. By using our website, you consent to the collection, processing and use of your data in accordance with this privacy policy.

PRESENTAILOR Robin Stegt
Robin Stegt
Johannisstr. 19
48308 Senden
Germany

info@presentailor.com
+49 15678 181 088

Collection of personal data

Types of data collected

We can collect various types of personal data when you visit our website, use our services or interact with us. This data may include, but is not limited to, the following:

• Contact details: Name, email address, phone number and other contact information you provide to us.
• Identification data: Username, password (encrypted) and other account information you provide for the registration of any account.
• Technical data: IP address, browser type, device type, operating system, pages visited on our website, time spent on pages and other technical information.
• Usage data: Information about how you use our website, e.g. which pages you visit, which links you click on and how long you spend on certain pages.
• Geolocation data: Location data that we may receive if you allow access to location services on your device.

Purposes of data collection

We collect and process your personal data for various purposes, including, but not limited to

• Providing and personalising our services according to your requirements.
• Processing orders, enquiries or other transactions you make on our website.
• Communicating with you, including responding to enquiries, support requests or other communications.
• Improving our products, services and website by analysing usage data and feedback.
• Comply with legal obligations and enforce our terms of use and policies.

Legal bases for the processing

The processing of your personal data is based on one or more of the following legal bases:

• Your consent to processing, where this is required and has been given by you, as outlined in Article 6(1)(a) of the GDPR. According to Recital 32, such consent must be freely given, specific, informed, and unambiguous.
• Processing is necessary for the fulfilment of a contract with you or for the implementation of pre-contractual measures in which you are involved, in line with Article 6(1)(b). Recital 44 further clarifies that processing is essential for the performance of a contract to which you are a party.
• Processing is necessary for compliance with a legal obligation to which we are subject, as per Article 6(1)(c). Recital 45 specifies that this obligation must be grounded in EU or Member State law.
• Processing is necessary for the purposes of legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms, according to Article 6(1)(f). Recital 47 further explains that legitimate interests can include, for example, the processing of personal data for direct marketing purposes.

We always endeavour to respect your privacy and only use your data for the above-mentioned purposes, unless we receive your express consent or are otherwise legally obliged to do so.

Processing of personal data

Data processing in the context of website use

When you register on our website or create an account, we collect the information you provide, including your contact details and any other necessary data. This data is used to enable you to access certain functions and services on our website.

When you contact us or communicate with us, whether via email, contact forms or other channels, we may collect and process the data you provide in order to respond to your enquiries and interact with you.

If you leave comments on our website or publish posts, we may collect and process the information you provide in order to display and moderate your comments or posts on the website.

Processing purposes and types

The personal data we collect and process is used for the following purposes and types of processing:

• Provision of our services: We use your data to provide you with access to our services and to provide these services in accordance with your requirements.
• Communication: We use your data to communicate with you, including responding to enquiries, providing support and communicating information about products or services.
• Personalisation: We may use your data to personalise your experience on our website, for example by recommending content, products or services that match your interests.
• Analysis and improvement: We analyse your data to monitor the performance of our website, identify trends, correct errors and continuously improve our products and services.

Disclosure of personal data to third parties

We do not share your personal data with third parties without your express consent, unless this is required by law or necessary to provide our services or fulfil legal obligations. In certain cases, we may engage service providers or third parties to process data on our behalf, but only in accordance with our instructions and in compliance with applicable data protection laws.

Necessary Services

Our website uses certain necessary services to provide basic functions and ensure that you can use our offerings. These services are essential for the operation of the website.

Log files

Every time our website is accessed, information is automatically stored in log files by our hosting system. This data may contain the following information:

• IP address of the accessing device
• Date and time of access
• Type of browser and operating system used
• Pages and files accessed
• Referring website (referrer URL)
• Host name of the accessing device
• Amount of data transferred
• Status messages (e.g. error codes)

Log files are recorded solely for administrative and security purposes in order to ensure the stability, security and performance of our website.

The stored data is used to identify and rectify errors, to detect and ward off attacks on our website and to analyse and improve the general use of our services.

The log files are stored for a limited period of time and then deleted, unless they are required to investigate and resolve security incidents or for legal purposes.

Cookies

Cookies are small text files that are stored on your device when you visit our website. They are used to store and process information about your use of the website in order to improve your experience and enable certain functions.

The following section explains the different categories of cookies on our website. You can set your preferences for the use of cookies via the cookie banner.

Contact Forms

If you send us an enquiry via a contact form on our website, we collect the data you enter, such as name, email address and your message. This data is stored and processed solely for the purpose of processing your enquiry. The legal basis for this processing is Art. 6(1)(b) GDPR, as it is necessary to carry out pre-contractual measures that are taken at your request. Without providing this data, we cannot process your enquiry.

Sendy

We use Sendy, a software for managing and sending newsletters, to provide you with relevant information.

In order to send you our newsletter, we need your consent and certain personal data such as your e-mail address. This data is used exclusively for the purpose of sending the newsletter and is not passed on to third parties.

We take all necessary technical and organisational measures to protect your data from loss, misuse or unauthorised access. Sendy, as the software we use, complies with the applicable data protection regulations and offers security functions such as encryption and access controls.

Sendy enables us to carry out statistical analyses of the newsletter dispatch. This is data that gives us insights into the opening and click rates of our newsletters. We use this information to continuously improve our content and offers and to better cater to the interests of our subscribers.

You have the right to withdraw your consent to receive our newsletter at any time. For this purpose, we provide you with a corresponding unsubscribe link in every newsletter. Once you have cancelled your subscription, your data will be deleted immediately and will no longer be used for sending newsletters.

Your data will be processed and stored within the European Union (EU). Your data will not be transferred to third countries unless this is necessary for the fulfilment of the contract or due to legal regulations.

By using our newsletter, you agree to the use of your data as described here.

Functional Services

Functional services are used to enhance the functionality of our website and provide additional features that improve your experience. These services may include, for example, embedded videos, social media feeds or interactive maps.

You can opt in or out of these services by activating or deactivating the corresponding categories in the cookie settings.

Prezi

Our website uses the embedding function of Prezi, a service for creating and presenting interactive presentations, operated by Prezi Inc., 633 Folsom Street, Suite 100, San Francisco, CA 94107, USA. By embedding Prezi presentations, we can provide you with dynamic content directly on our website.

When you access a page that contains a Prezi presentation, a connection is established to Prezi's servers. Your IP address and information about your browser and operating system are transmitted. This data may be processed by Prezi in the USA. In addition, Prezi may set cookies on your device to improve your user experience and create statistics about the use of the presentations.

The use of Prezi is based on your consent in accordance with Art. 6(1)(a) GDPR. By activating the Prezi content on our website, you consent to the processing of your data by Prezi. You can revoke your consent at any time with effect for the future by adjusting your browser settings to prevent the storage of cookies or by deactivating Prezi content on our website.

Marketing Services

Marketing services are used to display advertisements and promotional content that is relevant to your interests. These services may track your browsing behaviour across different websites and use this information to display targeted ads.

You can opt in or out of these services by activating or deactivating the corresponding categories in the cookie settings.

Analytical Services

Analytical services are used to collect and analyse data on the use of our website in order to improve our offerings and provide you with a better user experience. These services may track your browsing behaviour and provide insights into how you interact with our website.

You can opt in or out of these services by activating or deactivating the corresponding categories in the cookie settings.

Umami

Our website uses Umami, a self-hosted web analytics tool, to collect and analyze visitor data to help us understand how our website is being used and to improve your experience. We value your privacy and are committed to ensuring that any data we collect is handled responsibly and transparently. This chapter outlines the specific details regarding the use of Umami on our website, including what data is collected, how it is used, and your options for opting in or out of this data collection.

Umami collects anonymized data on website usage, including:

• Page Views: The pages visited on our website.
• Referrers: The source or referral path that led you to our website (e.g., search engines, external links).
• Device Information: General device and browser information (e.g., browser type, operating system).
• Geographic Data: Approximate geographic location based on IP address, which is anonymized and not stored.

Umami does not collect any personally identifiable information (PII), nor does it track users across different websites. All data collected is stored on our servers and is not shared with any third parties.

Purpose of Data Collection
The data collected through Umami is used for the following purposes:

• Improvement of Website Performance: To analyze user behavior and identify areas where the website can be improved.
• Content Optimization: To understand which content is most engaging to our visitors.
• User Experience Enhancement: To ensure that the website functions optimally across different devices and browsers.

Umami analytics is used on our website only with your explicit consent. We use a cookie consent banner to inform you about our use of analytics cookies, including Umami. You have the option to opt-in to this data collection by activating the "Analytical Cookies" category in the cookie settings.

If you choose to activate the "Analytical Cookies" category, a cookie will be placed on your device to remember your preference and enable Umami analytics. If you do not opt-in, Umami will not collect any data from your visit.

PostHog

Our website uses PostHog, an open-source analytics tool that allows us to analyze visitor behavior on our website in real time. With PostHog, we can gain valuable insights into the usage of our website to improve user-friendliness and make targeted optimizations.

a) Data collection and processing: PostHog collects various data about your interactions with our website, including information about page views, clicks, scrolling behavior, form usage, and other user interactions. This data is collected in real time and can be used in aggregated form to analyze user behavior. Unlike many other analytics tools, PostHog typically stores data locally or on servers controlled by us, giving us greater control over the data collected.

b) Storage and anonymization: PostHog offers various options for anonymizing and pseudonymizing the data collected to ensure the privacy of users. Personal data, such as IP addresses, is either anonymized or pseudonymized before being stored. In addition, PostHog allows us to make individual settings for data retention and deletion to comply with legal requirements.

c) Legal basis: The use of PostHog on our website is based on our legitimate interest pursuant to Art. 6(1)(f) GDPR. Our legitimate interest is to understand user behavior on our website and continuously improve the user experience. When we collect or store personal data, we obtain your explicit consent pursuant to Art. 6(1)(a) GDPR.

d) Opt-out option: You have the option to disable the collection of your data by PostHog. You can do this by adjusting the corresponding cookie settings on our website. This will stop or prevent the collection of your data by PostHog on our website.

Data security

Measures to protect personal data

We take technical measures to protect your personal data from unauthorised access, loss, misuse or theft. These include encryption technologies, firewalls, secure network architectures and regular security checks.

Access to your personal data is restricted to authorised employees who need this information to perform their job duties. All employees are informed about the importance of data protection and are obliged to maintain the confidentiality and security of your data.

Data transmission on the Internet

• SSL encryption: We use Secure Socket Layer (SSL) encryption technology to protect the transmission of your data between your browser and our servers. This encryption ensures that your data remains secure during transmission and cannot be intercepted or manipulated by third parties.
• HTTPS protocol: Our website uses the HTTPS protocol to ensure secure communication over the Internet. By using HTTPS, your data is encrypted and protected from unauthorised access while it is being transferred between your browser and our server.
• External links: Please note that our website may contain links to external third-party websites to which this privacy policy does not apply. We are not responsible for the privacy practices or the content of external websites and encourage you to review the privacy statements of these websites before providing any personal information.

We are committed to protecting your personal data and take appropriate technical and organisational measures to ensure the security of your data.

Rights of the data subjects

Right to information

You have the right to request information as to whether we process your personal data and, if so, what data this is and for what purposes it is processed.

Upon request, we will provide you with a copy of the personal data we have stored about you. This copy will be provided in a structured, commonly used and machine-readable format.

Right to rectification and erasure

You have the right to have incorrect or incomplete personal data that we have stored about you corrected or completed.

In certain circumstances, you have the right to request the erasure of your personal data if it is no longer needed for the purposes for which it was collected or if the processing is unlawful.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data if you contest the accuracy of the data, if the processing is unlawful or if you have objected to the processing.

While the restriction of processing applies, we will only process your data with your consent or for the establishment, exercise or defence of legal claims.

Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on our legitimate interests.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims.

Right to data portability

You have the right to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format and to transmit this data to another controller without hindrance from us.

However, this right only applies to personal data that is processed automatically on the basis of your consent or to fulfil a contract.

Right to lodge a complaint with the supervisory authority

You have the right to lodge a complaint with the competent data protection authority if you believe that the processing of your personal data violates data protection laws.

Changes to the privacy policy

This Privacy Policy may be updated from time to time to reflect changes in our privacy practices or legal requirements. We encourage you to periodically review this Privacy Policy to stay informed of any updates. Your continued use of our website following the posting of changes will mean that you accept those changes.

Please note that changes to this Privacy Policy will not retroactively affect the processing of your personal data already collected unless we have obtained your express consent or are required by law to do so.

If you do not agree with the updated privacy policy, you have the right to discontinue further use of our services and contact us to delete your data in accordance with the previous privacy policy, unless prohibited by applicable law or contractual obligations.